Shield Works — Pre-Shipment Engineering Review and UK Documentation Pack for Scayl

01 — Background

Background

Scayl imports and supports commercial packing machinery manufactured in China and supplies it to UK customers. Scayl requires an engineering partner on the ground in China to take technical ownership of these machines: to verify and test each line before it ships, capture the factory's build knowledge, close the critical issues that cannot be corrected once the machine has sailed, and convert all of it into a complete English technical pack for the UK team.

This proposal covers the first machine: a hot-fill soup pouch filling and packing line, currently in final build at a factory in Zhongshan, Guangdong, and due to ship to the UK by sea. Scayl has asked us to treat this first line as the starting point for a longer engineering relationship.

02 — Requirement

Our Understanding of the Requirement

The work has three linked outcomes:

Before shipment. Independently inspect and test the complete line at the factory, take structured training from the engineers who built it, identify the UK compliance and engineering gaps, and prevent shipment while critical issues remain open.
During transit. Produce the as-built English documentation, drawings, manuals, compliance evidence and UK-engineer handover pack while the machine is at sea, so the voyage is used to close out the paperwork rather than to defer factory work.
On arrival. Enable a competent UK engineer who has never seen the machine to unload, position, connect, commission and diagnose it using the pack.

03 — Approach & Deliverables

Approach and Deliverables

Stage 1: Pre-shipment factory engineering review and Factory Acceptance Test (on site, Zhongshan)

Named accountable lead. Sourya Ghosh, Head of R&D, who has an aerospace engineering background, is the accountable project technical lead for the assignment, supported by a bilingual C2W engineer attending the factory.
A pre-visit gap list and factory information request, issued within 2 working days of confirmation.
A Factory Acceptance Test protocol, agreed with Scayl before attendance.
3 to 5 days at the factory: inspect the complete assembled line, and witness and test dry cycling, real-product running on the actual hot soup and both pouch formats, safety-function and electrical checks, cleaning and changeover, and a sustained production run.
Structured training captured from the factory's mechanical, electrical and controls engineers, recorded for the documentation phase.
Full as-built evidence capture: nameplates, serial numbers, settings, HMI screens, software backups where released, drawings and photographs.
Every issue identified and graded RED (must be resolved before shipment) or AMBER (can be closed by controlled documentation in transit).
A same-day alert on any red issue, a factory inspection and condition report within 24 hours of leaving the factory, and a clear recommendation: release, conditional release, or do not release.

Stage 2: UK technical documentation and compliance assessment pack (during transit)

UK-English operator, engineering and service, cleaning and hygiene, and alarm and troubleshooting manuals, written for this actual line, not a set of generic OEM manuals.
As-built general arrangement, installation layout, and pneumatic and product-flow drawings, recreated in clear English.
Electrical documentation. Where the factory releases native editable files, we translate, correct and issue them as controlled English drawings. Where the factory will not release them, we deliver verified, marked-up and translated factory electrical drawings. A full redraw of the electrical schematics from scratch, if you require it, is a priced extra we would scope with you.
A component BOM and critical-spares list.
A software, parameter and recipe backup register.
A directional UK compliance gap assessment and evidence schedule against the applicable GB requirements, a structured machinery risk assessment and safety-function register, and a technical-file index, prepared to support the competent person you appoint for formal conformity.
One online technical handover session to Scayl's UK engineering team before arrival.

Stage 3 (optional): UK arrival and commissioning support

Remote engineering support during unloading, installation and commissioning, and a final as-installed revision of the pack. Scoped and quoted separately nearer arrival.

04 — Fee

Fee

Engagement Fee

USD 35,000

single outcome fee, Stage 1 and Stage 2

Not billed as day rates. Travel and accommodation at cost.

A single outcome fee for Stage 1 and Stage 2, from the pre-shipment factory review through to delivery of the complete UK engineering and technical handover pack.

This is a single figure for the delivered outcome: a tested machine cleared for shipment and a complete English pack your UK engineers can install and commission from. It is not billed as day rates.

Item	Fee
Stage 1 and Stage 2, combined	USD 35,000
Travel and accommodation	At cost, billed as incurred
Stage 3, UK arrival support (optional)	Scoped and quoted separately nearer arrival

05 — Payment Terms

Payment Terms

Milestone	Share
On acceptance (mobilises the engineer and the factory attendance)	50%
On issue of the factory inspection and FAT report	25%
On delivery of the final documentation pack	25%

Travel and accommodation are billed at cost as incurred.

06 — Assumptions

Assumptions

This proposal assumes the following, all of which are normal for a factory attendance of this kind. Where any is not met, we will flag it to you and agree how to proceed.

The factory makes the complete assembled machine available for a minimum of 3 to 5 working days within the shipment window.
The factory's mechanical, electrical and controls engineers are available for training and questions across the visit.
The actual product, or a representative product, and both pouch formats are available for testing.
The factory permits photography and video of the line, panels and screens.
The factory provides access to PLC, HMI and software backups where these exist.
Attendance dates can be secured with the factory in time to complete the physical work before shipment.

07 — Exclusions

Exclusions

The following are funded directly by Scayl or are not included in the fee:

Travel and accommodation for the factory visit, billed at cost.
Any rectification or rework at the factory. This is a matter between Scayl and its supplier. We identify, evidence and recommend.
Formal certification, notified-body testing, and signing of the Declaration of Conformity.
Formal food-safety or HACCP validation.
Physical modification work on the machine.
Stage 3 UK arrival support, which is optional and scoped separately.

08 — Safeguards

Safeguards and Clarifications

The shipment decision

We inspect, test, evidence and recommend. The authority to hold the machine and require rework sits with you and your supplier. We will flag every red issue to you immediately and support its closure.

Compliance

We assess the line against the applicable GB requirements, identify the gaps, and assemble the evidence schedule to support your conformity process. We do not act as the legal manufacturer or authorised representative and do not sign the Declaration of Conformity. Where a formal mark is required, we recommend you appoint a UK competent person, and our evidence pack is built to support that appointment.

Food safety

Our hygienic review is an engineering assessment against recognised hygienic-design principles. Formal food-safety and HACCP validation sits with you as the party placing the line into service.

Source files

As-built documentation is recreated in English from the evidence captured on site. We will press the factory for native editable drawing and software files but cannot guarantee they release them.

Insurance and liability

As a China-based engineering and manufacturing operation, Shield Works carries operational insurance within China covering employee accident, site public liability and property. Product liability and destination-market compliance sit with the brand owner and importer, which is Scayl. Our liability under this engagement is limited to the fees paid.

Timing

We mobilise immediately on acceptance to meet the shipment window. Attendance dates are subject to factory readiness and confirmation of access.

Confidentiality

The end-customer identity is excluded from every output, file name and image, in line with your brief.

09 — Why C2W & Shield Works

Why C2W Group and Shield Works

British-owned group, 21 years on the ground in China, over 20,000 completed projects, operating an IP-secure ISO-certified manufacturing facility, Shield Works.

Directly employed, bilingual engineering and quality staff across China. For this project that means our own engineer on the factory floor, speaking the factory's language, with no fly-in cost and no third-party interpreter sitting between you and the people who built your machine. This is the core advantage over a UK consultancy for work of this kind.

Mark Jacobs is a mechanical engineer with over 27 years of manufacturing experience and CEO of Shield Works and the C2W Group. The engineering is led by Sourya Ghosh, Head of R&D, who has an aerospace engineering background.

This is a hot-fill food line, and we say plainly that our value here is broad, hands-on manufacturing and engineering across a wide range of sectors, materials and processes, applied to understanding, verifying and documenting your machine. The factory that built the line holds the food-processing specialism. Our job is to capture it, challenge it, and translate it into a pack you can rely on.

10 — Next Steps

Next Steps

01

Your acceptance of this proposal.

02

We invoice the mobilisation payment and confirm the named lead engineer.

03

We issue the pre-visit gap list and factory information request within 2 working days, and schedule factory attendance immediately to meet the shipment window.

04

Please confirm the current ex-factory date and provide the factory's technical contact so we can move without delay.

Beyond the first machine: this engagement is the starting point. Following successful completion of Machine 1, we would expect to discuss a structured ongoing engineering support model covering supplier technical reviews, new machine development, documentation, compliance support and commissioning assistance across Scayl's wider China-built equipment portfolio.

We look forward to working with you on this.

Warm regards,

Mark Jacobs

CEO, C2W Group / Shield Works

30 July 2026